Free Toolkit

Donor Compliance Checklist

A practical checklist for keeping procurement compliant across overlapping donor rules — built from real multi-donor programme experience.

What’s Inside
  • Pre-award compliance review
    Verify eligibility, capacity, and documentation before contract signing
  • Source selection audit trail
    The exact record structure donor auditors expect to see
  • Sole source justification framework
    When to use it, when it fails audit, and how to document it defensibly
  • Threshold decision matrix
    Matching procurement method to value tier across USAID, FCDO, EU, and Gates frameworks
  • Documentation retention schedule
    What to keep, for how long, and in what format
  • Red flag indicators
    The 12 warning signs that trigger donor investigations
  • Corrective action templates
    Pre-drafted responses for the most common audit findings
  • Cross-donor comparison grid
    Quick reference showing where compliance rules differ across major donors
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